Step 3: Interview with Eligible Employers

To interview with eligible employers, you MUST:

1. Submit a Scholar Travel request for ALL interviews into My BHW.
2. Confirm site approval with the NHSC.
3. Submit reimbursement for some job interview travel and relocation (if applicable).

1. Submit a scholar travel request for all interviews

Requirements

• You must submit a Scholar Travel request via your My BHW account at least 14 days prior to ALL interviews.
• Submit last-minute interviews ASAP!
• All requests must be submitted before job interview travel to be eligible for reimbursement.
• If you did not submit a request before your interview, you must still submit one to obtain NHSC site approval and confirm the site’s HPSA score.
  • Submit using the current date and enter your actual interview date in the comments box.

Before you submit

• A site will not populate in the My BHW account if it does not meet your HPSA score requirement.
• If a site is not listed in the Health Workforce Connector (HWC), it is not NHSC-approved. To obtain NHSC-approval, a site must apply for approval and recertify every three (3) years to remain in the program.
• Contact your NHSC Job Support Analyst via the Employment Assistance inquiry in your My BHW account for all site-related questions.

How to Submit

1. Log in to your My BHW account
2. From the account homepage, select “Request Job Interview and Relocation”
   • NOTE: If you submit before 6/1/26, this will appear as “Request Scholar Travel and Relocation” and use a different form that requires less information.

3. Select “Create request”
4. Select site(s)
   
   1. If interviewing at multiple sites on one trip, include all sites in one request.
5. Select interview type:
   
   1. Virtual
   2. Phone
   3. Local
      
      1. Travel within 50 miles of your origin address*
   4. Travel with NHSC reimbursement
      
      1. Travel more than 50 miles of origin address* and intend to use your NHSC travel allotment.
   5. Travel without NHSC reimbursement
      
      1. Travel more than 50 miles of origin address* without NHSC reimbursement, or you completed your interview travel without prior NHSC approval.
6. Enter interview date
7. For travel, complete all fields: dates of travel, full departure (origin) address, and other questions.

* Origin address is your address currently listed in your My BHW account or the address you listed in your job interview request.

2. Confirm site approval with the NHSC

After your scholar travel request to interview is received, NHSC will:

• Verify site eligibility and confirm if your site meets your service obligation.
  • NHSC renders a site approval or denial decision within three business days. Check My BHW to obtain the decision.
  • Note: You must obtain NHSC confirmation of site approval prior to accepting a job offer.
  • If your request is denied, you must continue to search for eligible employment.
• Honor the site’s HPSA score for six (6) months.
  • Although infrequent, it is possible for HPSA scores to change throughout the duration of your employment search. NHSC will honor the site’s HPSA score as follows:
    • The HPSA score will be honored for six months from the approval date of your scholar travel request to interview.
    • The HPSA score will be honored through your start date if you upload the NHSC Offer & Acceptance Employment form (as proof of job offer acceptance) within six months from the approval date of your scholar travel request to interview.
    • If you did not accept the job offer within six months of your approved scholar travel request to interview, then you must submit a new scholar travel request to reconfirm HPSA score eligibility for an additional six months. If the site’s HPSA score decreased to an ineligible placement score, you must find employment elsewhere.
• Approve for job interview travel reimbursement (if applicable).
  • Review the following section: Reimbursement for job interview travel.

3. Submit reimbursement for some job interview travel

• NHSC offers reimbursement for some job interview travel and relocation.
• Review policy and learn about site travel and visit reimbursement (if applicable).
• Within three (3) business days, you will receive a notification in My BHW notifying you whether your request and site are approved or denied.
• If your scholar travel request is approved, and funding was requested for job interview travel, NHSC will notify the federal travel contractor Civility Management Solutions (CivilityMS). CivilityMS is your main resource for travel and reimbursement guidance and questions.
• KEEP ALERT: CivilityMS will send you an email from hrsa-s2s@transitiontoservice.com with steps on scheduling a call to arrange interview travel and provide reimbursement guidance.
  • You are responsible for scheduling your appointment.
• Confirm you have a valid email address and phone number listed in My BHW so CivilityMS can contact you.

Contact us

Call 800-221-9393
(TTY: 877-897-9910) M – F, 8 a.m. – 8 p.m. ET
(except federal holidays)
Email us or GetHelp@hrsa.gov
My BHW, select Ask a Question