Relocation Guidance

Choose this option if:

• You would like CivilityMS to arrange all relocation logistics, you uploaded all three (3) required employment placement documents and are fully licensed to practice when you submit your relocation request.
• You must complete a scheduled Relocation Planning Appointment and submit the required Inventory Form in the CivlityMS Travel Management portal. Your move date must be at least 21 business days from submission of your inventory form.
• Minimizes your out-of-pocket expenses.
  • NHSC pays them directly.
• We base reimbursement on allowable expenses.
  • Allowable expenses must not exceed $10,000 for CONUS moves or $25,000 for non-contiguous U.S (OCONUS) moves.

Choose this option if:

•  You would like to plan your own move; OR
• If you have found a job and cannot upload your required licensure or Professional Exams/Board Scores when you submit your relocation request.
  • NOTE: You will receive Conditional approval if you cannot upload all (3) required employment placement documents when you submit your request. However, this allows you to start working with CivilityMS to begin relocation arrangements.
  • If you receive a Conditional relocation approval, you still must obtain Full/Standard approval to receive full reimbursement of allowable expenses.
    • To receive Full/Standard approval - Upload all three (3) required employment placement documents then submit a new relocation request.
• Discuss self-move arrangements in advance with a CivilityMS Travel Coordinator to be notified of relocation guidelines and allowable expenses. You may choose a moving company, container company, or rent a truck to move to your new location.
• NHSC will reimburse your incurred allowable moving expenses up to $10,000 for CONUS moves or up to $25,000 for relocations to/from the non-contiguous U.S.

• If advance storage is needed, you must submit a separate request in the My BHW portal.
  • Refer to Relocation Request instructions on Step 4, Section #3.
  • Select “Advance Storage.”
• Once you receive Advance Storage approval from NHSC, you will receive a notification email from CivilityMS instructing you to schedule an Advance Storage Planning Appointment.
• Advance storage is only allowed for up to 90 days.
• If you relocate under the Federal Funded (Government Managed Option), storage needs will be facilitated by the vendor selected by CivilityMS. You may also use a secure storage facility or a self-storage locker.
• If you relocate under the Self-Move Option, you may only use a self-storage locker.
• Advance storage must be used at the place of origin, which is your starting location.
• Your CivilityMS Travel Coordinator can provide guidance on storage options.

Note: If you currently live with, and plan to relocate to the same residence with another NHSC scholar in the same class: you will only receive $10,000 (or $25,000 if moving outside the contiguous U.S.) per household.

These expenses are allowed for reimbursement, only after review and approval from NHSC and CivilityMS.

• Travel to your new location
  • Travel to new residence is allowed by air, ground (privately owned vehicle), or rail.
  • You and your family members do not have to relocate at the same time or use the same method of travel.
  • You and your family members must relocate within six months of your employment start date.
• Travel by one privately owned vehicle
  Gas mileage reimbursement at the prevailing government rate for the most direct route, one night’s lodging for every 300 miles, and a per diem based on the local per diem rate will be provided.
• Pets
  Household pets (for example cats, dogs) must travel with, and at the same time, as you or your family member(s).
• Household goods
  Personal property (furniture, clothing, etc.) can be moved one time only from your origin address to your new residence. Household goods must be shipped from one location and delivered to one location. The weight of your household goods must not exceed 18,000 pounds.
• Hotel Lodging
  For you and your family members throughout your drive to your new location, plus meals and incidental expenses. We base this on driving a minimum of 300 miles per day based on a straight point A to point B calculation. Any side trips that you may take during your travels are not covered. No additional hotel charges beyond room cost and taxes will be approved.
• Vehicle Shipping
  Available only to those relocating from areas within the Continental United States (CONUS) to U.S. territories outside the Continental United States (OCUNUS), Alaska, Hawaii, Puerto Rico, American Samoa, U.S. Virgin Islands, Northern Mariana Islands, and Guam. You may only ship one vehicle from your origin address to your new destination address

Other expenses than those listed in the Allowable Relocation Expenses, including but not limited to the following, are not reimbursable from the NHSC.

• Fees
  • Broker fees
  • Service fees
  • Property wellness fees
  • Cleaning fees
• Housing costs, including security deposit, rent, mortgage, utilities
• Shipping, towing, or hauling vehicle (unless you relocate to the non-contiguous U.S.)
• Vehicle storage
• Rental car
• Multiple moves/transfers
• Relocation expenses beyond three (3) months
• Recreational vehicles (boats, trailers, campers, or motorcycles)
• Move-related cleaning charges
• Redecorating charges
• Tips or gratuities for movers