How Students to Service Members Finalize a Job Offer & Relocate

• Official letter on site’s letterhead
• Written confirmation of full-time or half-time employment
  • Include your discipline, specialty, and hours you will work per week
• Site Information
  • Name, address, city, state (if multiple sites, include information for each site and number of hours you will work per week)
• Anticipated start date (the first day you begin seeing patients)
• Malpractice insurance and tail coverage confirmation
  • Include responsible party (site or clinician)
• Site representative’s contact, title, and signature

• Written confirmation of full-time or half-time employment offer
  • Include your discipline, specialty, and hours you will work per week
• Site Information:
  • Name, address, city, state (if multiple sites, include information for each site and number of hours worked per week)
• Anticipated start date (the first day you begin seeing patients)
• Malpractice insurance and tail coverage confirmation
  • Include responsible party (site or clinician)
• Your signature

• State/territory license where you will practice
• Submit a license from any state if working at a federal facility, e.g.:
  • Federal prison
  • Indian Health Service site
  • Immigration and Customs Enforcement site

  Note: Haven’t received your unrestricted license? We may approve your relocation conditionally.

• Physicians - USMLE or COMLEX Part III scores
• Dentists - Integrated National Dental Board Examination or National Dental Board Exam Part II
• Physician Assistants, Nurse Practitioners, or Nurse Midwives– discipline-specific, and if applicable, a specialty-specific National Certification Exam

Note: Haven’t received your exam results? We may approve your relocation conditionally.

Choose this option if you have submitted all documents and are fully licensed to practice.

• Discuss your move with an EMS coordinator.
• Minimizes your advance out-of-pocket expenses.
• A contracted carrier packs and moves your household goods.
  • NHSC pays them directly.
• You must pack and ship household goods from one location.
  • You must deliver them to only one location.
  • The goods may not exceed 18,000 pounds.
• We base reimbursement on allowable expenses.
  • They shouldn’t exceed $10,000 or $25,000 for non-contiguous U.S.

Choose this option if you would like to plan your own move or if you have found a job, but have not acquired a full, unencumbered license. We will approve your relocation conditionally.

• Discuss self-move arrangements in advance with an EMS coordinator to ensure that all expenses will be covered.
• You may choose a moving company or rent a truck to move to your new location.
• You must submit a second relocation request after you submit all documents and receive your license.
• We’ll then grant you final relocation approval.
• We’ll reimburse your incurred moving costs up to $10,000 or up to $25,000 for relocation to the non-contiguous U.S.

• You must submit your storage requests in advance. Select the “Advance Storage” option via the BHW Customer Service Portal.
  • If you relocate under the Government-Managed Option: you may use a secure storage facility or a self-storage locker.
  • If you relocate under the Self-Move Option: you may only use a self-storage locker.

• The EMS coordinator can give you pros and cons of both storage options.