Step 3: Interview with Eligible Employers

To interview with eligible employers, you MUST:

1. Submit a Scholar Travel request for ALL interviews through the My BHW.
2. Obtain NHSC approval to interview at a site.
3. Follow the HPSA Score Six-Month Rule.

1. Submit a scholar travel request for all interviews

You must submit a Scholar Travel request via your My BHW portal at least 14 business days prior to ALL interviews.

• Follow the instructions below.
  • All interview types include:
• Virtual
• Phone
• Local
  • Travel within 50 miles of *origin address
• Non-local travel with NHSC reimbursement
  • Travel more than 50 miles of origin address and intend to use your NHSC travel allotment).
• Non-local travel without NHSC reimbursement
  • Travel more than 50 miles of origin address without NHSC reimbursement, or you completed your interview travel without prior NHSC approval.
• Submit last-minute interviews ASAP! There is no guarantee of reimbursement for last-minute interview travel requests.
• If you did not submit a Scholar Travel request before your interview, you are still required to submit one to obtain NHSC site approval and honor the site’s HPSA score.
  • Submit using the current date and enter your actual interview date in the comments box.
• All scholar travel requests must be submitted prior to job interview travel. If there is no prior approval, expenses will not be reimbursed.

* Origin residence is your address currently listed in the MyBHW portal or the address you listed in your scholar travel request.

Scholar travel request instructions for ALL interviews

Things you should know before submitting:

• A site will not populate in the My BHW portal if it does not meet your HPSA score requirement.
• If a site is not listed in the Health Workforce Connector (HWC), it is not NHSC-approved. To obtain NHSC-approval, a site must apply for approval and recertify every three (3) years to remain in the program.
• Contact your NHSC Analyst via the Employment Assistance inquiry in your My BHW portal for any site-related questions.

Instructions

1. Log in to your My BHW portal.
2. Go to the “I want to…” section and select the purple “Scholar Travel and Relocation” icon to open the Scholar Travel Request form.
3. Fill in all requested information.
4. If you plan to interview with more than one site during your travel, submit one request that lists all sites.
5. For all job interview travel (local and non-local), enter your full departure address in the comments box.

2. Obtain NHSC approval to interview at a site

After NHSC receives your Scholar Travel Request, you will get a message in the My BHW portal within three (3) business days letting you know:

• If you’re approved to interview at your selected site(s).
  • You may only interview and accept a job offer at an approved site(s).
  • If your request is not approved, it means the site does not meet your service requirement. You will need to continue your job search.
• If CivilityMS has been notified that your job interview travel (if applicable) is approved to begin travel planning.
  • Refer to Job Interview Travel and Reimbursement Guidance for next steps.

3. Follow the HPSA score six-month rule 

A site’s HPSA score can sometimes change while you are searching for a job. Here’s what that means for you:

• NHSC will honor the site’s HPSA score for six months from the date your scholar travel request to interview is approved.
• If you accept a job and upload the NHSC Offer & Acceptance Employment Form (PDF - 285 KB) as proof of job offer acceptance within those six months, the HPSA score will stay valid through your start date.
• If you do not accept a job within six months of your approved travel request, you must submit a new scholar travel request to confirm the site’s HPSA score again.

If the score has decreased below your HPSA requirement, you must look for a job at another NHSC-approved site.
 

Contact us

Call 800-221-9393
(TTY: 877-897-9910) M – F, 8 a.m. – 8 p.m. ET
(except federal holidays)
Email us or GetHelp@hrsa.gov
My BHW, select Ask a Question